Made with ❤️ in Munich
Spielmobile e.V. – sign in a legally compliant manner, pay out more quickly
At Spielmobile e.V., digital signatures have made a noticeable difference: contracts and statements of expenditure no longer need to be printed out, signed and returned by post. This saves time, reduces errors and ensures that grant funds can be paid out much more quickly.
Who is Spielmobile e.V.?
Spielmobile e.V. is the national association for mobile play-based cultural projects in Germany. The association champions children’s right to play, brings together professionals and supports initiatives that facilitate play, social interaction and cultural education in public spaces.
Reliable administration is particularly important in the field of funding. Under the ‘Kultur macht stark’ programme, funds are channelled to local partners. This requires grant agreements and statements of expenditure to be drawn up and signed on a regular basis.
The situation: a lot of effort for a signature
Before SIGN8 was introduced, this process was carried out in the traditional way via email and post. Documents were sent as PDFs, printed out by the project partners, signed and returned. Projects could only start or payments be authorised once the documents had been received. This not only took time, but also repeatedly led to unnecessary delays. If, for example, a person without signing authority had signed a document, the process had to start all over again.
The processes were becoming increasingly impractical – mainly because postal delivery times were having an ever-greater impact on them. At the same time, it was clear that any new solution would not only have to be fast, but also legally compliant and easy to use.
For Spielmobile e.V., the most important thing was therefore:
Why SIGN8 was chosen
Spielmobile e.V. first became aware of SIGN8 through other programme partners who had already used and recommended the solution. Ultimately, the deciding factor was that SIGN8 met precisely those requirements that are truly relevant in day-to-day operations: legally compliant, straightforward and without unnecessary hurdles for external partners.
Quick start
The roll-out was straightforward. Following a brief trial period, SIGN8 was adopted straight away. A particularly positive aspect was that the expected queries from signatories largely failed to materialise. The process was so simple that it worked straight away.
“With SIGN8, we can often initiate the payment the very next day after our audit.”
— Christina Nefzger, Project Manager for ‘Kultur macht stark’ at Spielmobile e.V.
This is a particularly important point for organisations with many external partners. After all, a digital solution only really makes life easier if it is easy to use for both sides.
Where SIGN8 makes the difference
Before
- – Signing statements of expenditure often took 1–2 weeks
- – The remaining payments were delayed accordingly
- – Funded partners had to wait longer for their money
- – Misunderstandings and repeated rounds of correspondence
- – Documents are not always signed by the right people
- – Extensive paper-based filing system with numerous folders
With SIGN8
- + Payment is often possible the very next day after the exam
- + Funded partners receive money more quickly and can plan more reliably
- + Documents reliably signed by the right people
- + Faster, cleaner, safer and more scalable processes
- + Paper-based record-keeping has been significantly streamlined
- + Support is easy to contact and solution-oriented
“Digitalisation has significantly streamlined our paper-based record-keeping. The large number of paper files had been bothering me for a long time.”
— Christina Nefzger, Project Manager for ‘Kultur macht stark’ at Spielmobile e.V.
Conclusion
Spielmobile e.V. demonstrates just how much can be improved in day-to-day life with a simple digital signature solution. The roll-out was straightforward, yet the impact was significant: less paper, fewer delays and faster processes for everyone involved. This is particularly noticeable in areas where large numbers of contracts and supporting documents are processed.
Does that sound familiar?
If you’re still handling contracts, supporting documents or approvals via hard copies, signatures and post, it’s worth looking into digital signatures. With SIGN8, you can digitise processes easily, in a legally compliant manner and without a major implementation effort.