The Challenge:
Patient data is among the most sensitive information of all. Hospitals must comply with strict regulations such as the GDPR, KDG, and other industry-specific standards. Without comprehensive security mechanisms, there is a risk of data loss, manipulation, or legal violations.
Sector-Specific Signature Solutions
Use Case: Healthcare
Instantly approve reports, sign consent forms digitally, or send billing documents directly. Tasks that once involved extensive paperwork now take just seconds.
Digital signatures and seals ease the workload of medical institutions, ensure legal compliance, and make everyday tasks noticeably easier for patients, doctors, and administrative staff.
These are the documents you can digitally sign in healthcare
Every minute matters in healthcare, yet the highest requirements for data protection and legal certainty must be fulfilled. Digital signatures help bridge this gap.
From surgical consent forms and lab reports to billing with health insurance providers – documents can be digitally and tamper-proof signed. This speeds up processes, reduces administrative effort, and reliably protects sensitive patient data.
Patient Admission & Care
Information Sheets & Consent Forms
Admission Forms & Treatment Agreements
Elective Service Agreements & Nursing Care Agreement
Living Will & Medical Power of Attorney
Communication with Health Insurance Companies & Authorities
Discharge and Transfer Reports
Prescriptions (e.g., for Rehabilitation)
- Reporting to Public Health Offices
Internal Documentation & Human Resources
Employment Contracts, Schedules, Leave Requests
Training Records & Continuing Education Certificates
Service Instructions, SOPs, QM Documents
- Application Documents & Hiring Approvals
Research, Ethics & Clinical Studies
Consents for Clinical Studies
Ethics Application Documents & Approvals
Contract Documents with Third-Party Funders
Your Benefits with SIGN8
Scalable to your needs
From simple use through the web app to seamless integration into your infrastructure, SIGN8 evolves with your requirements.
Widely compatible
Our TCI can be shared within the healthcare sector, for example, across hospital networks or hospital groups, in order to bundle resources and reduce costs.
On-premises Options
With our on-premises features, you benefit from optimal performance and the highest security standards.
Agility
Our team is highly technical and quick to react, ensuring we can flexibly accommodate your specific needs. This includes handling special requests such as optional PKI expansions or complex integration projects.
We know the challenges you face
- Strict regulatory data protection standards
- On-Ward and Mobile Signature
- Signature at Registration
- Mixed System Environment
- Short decision paths are necessary.
Strict regulatory data protection standards
Our Solution:
Our platform adheres to the strictest security and data protection standards. Documents are transferred via end-to-end encryption, signed securely to prevent tampering, and stored in a legally compliant archive. This keeps sensitive patient data safe and guarantees that all processes are legally sound.
On-Ward and Mobile Signature
The challenge:
In clinical settings, documents frequently need to be signed directly on site or while staff are mobile, such as during ward rounds or in home care. However, access to IT systems or specific applications is not always available.
Our Solution:
Our browser-based solutions allow for legally compliant electronic signing on any internet-capable device. Doctors and nurses can immediately sign documents without the need for mandatory app installations, additional hardware, or complex IT integration.
Signature at Registration
The challenge:
Many processes start right at the reception desk or during patient admission. Registrations, consent forms, and authorizations need to be signed quickly and in a legally compliant way. Using paper leads to media disruptions and extra processing steps.
Our Solution:
Collect digital signatures right at the reception: entirely paperless, legally compliant, and seamlessly integrated into your digital processes. Documents are taken into the system without detours, making them immediately available for the next step.
Mixed System Environment
The challenge:
Hospitals work with a wide range of systems such as HIS, DMS, ERP, or PACS. Without direct integration, documents must be manually exported, signed, and re-imported – creating media breaks, extra work, and potential sources of error.
Our Solution:
Our solution integrates smoothly with your current IT environment. Signature workflows are executed directly within your HIS, DMS, or ERP systems – no switching between platforms, no extra workload. Your processes remain fully digital and efficient end-to-end.
Short decision paths are necessary.
The challenge:
During surgical consent procedures, medical orders, or time-critical clinical decisions, signature workflows must be executed without delay. Process interruptions can disrupt clinical operations and, in the worst case, risk patient safety.
Our Solution:
Digital signatures significantly accelerate decision-making processes. Doctors can legally sign documents directly on-site or while mobile. This ensures smooth workflows and guarantees that treatments can begin without any loss of time.
Future Opportunities & Potential in Healthcare
Digital signatures, seals, and encryption technologies are becoming key components in modernizing healthcare.
They not only enable faster and legally compliant workflows but also ensure secure networking between patients, healthcare providers, insurers, and other partners.
From admission to treatment and archiving, digital processes increase efficiency, reduce paperwork, and lay the foundation for fully digital patient care.
QES at reception
Qualified electronic signatures directly at reception or admission – without media disruption and instantly captured in the system. Patient documents can be digitally signed on site and immediately processed further.
S/MIME Encryption
End-to-end encrypted emails ensure a confidential, GDPR-compliant exchange of sensitive data between hospitals, medical practices, health insurance companies, and other healthcare partners.
EUDI Wallet
With digital identities, personal health data like medication lists, emergency info, and admission details can be securely stored and shared through an EUDI wallet – available anytime, anywhere.
Integration with Patient Portals or Hospital Apps
Digital signatures and seals can be seamlessly incorporated into existing patient portals or hospital apps for the long term. This establishes continuous, paperless workflows that minimize administrative effort and enhance service quality for patients.
