The Challenge:
A stable internet connection is often unavailable on construction sites. Signing processes must still operate without friction: they need to be mobile, flexible, and fully functional offline.
Sector-Specific Signature Solutions
Use Case: Construction
From tenders and construction contracts to acceptance protocols – digital signatures allow documents to be signed legally compliant, efficiently, and independently of location. This helps construction companies gain speed, reduce administrative overhead, and reliably secure their processes.
These are the documents you can sign digitally in the education sector
From the initial tender and contract closings to final acceptances and approvals – important documents that require legally binding signatures are generated at every stage. Traditionally, this has meant piles of paperwork, long turnaround times, and a high susceptibility to errors.
Electronic signatures provide a decisive added value here. They digitize signing processes, accelerate communication among construction companies, authorities, and partners, and ensure that documents are always available in a traceable and legally secure format. In this way, construction projects gain speed, transparency, and reliability.
Common use cases in the construction sector are, for example:
Project Agreements & Construction Contracts
Work Contracts with Subcontractors
General Contractor (GC) / Total Contractor (TC) Agreements with Clients and Investors
Framework Agreements with Suppliers
Procurement and Tender Documents (VOB/B, VgV, etc.)
Internal & Administrative Processes
Employment Contracts & Works Agreements
- Approvals in Purchasing, Accounting, or Controlling
Leave Requests, Time-Tracking Records, & Training Certificates
Technical Documentation
Handover Protocols and Performance Records
Handover of Construction Logs, Plan Approvals, & Building Permits
Signed Plan Versions or Revision Documents
- Change Order Proposals & Change Notices
Communication
- Digitally Signed Applications (e.g., Building Application, Building Encumbrance, Approvals)
Correspondence with Building Supervisory Authorities or Environmental Agencies
- Documentation for Audits, Funding Programs, or ESG Reports
Your Benefits with SIGN8
Scalable to your needs
From simple use through the web app to seamless integration into your infrastructure, SIGN8 evolves with your requirements.
Widely compatible
You can use our TCI collaboratively, for instance, within associations or networks. A joint acquisition is also possible to pool your resources and reduce costs.
On-premises Options
With our on-premises features, you benefit from optimal performance and the highest security standards.
Agility
Our team is highly technical and quick to react, ensuring we can flexibly accommodate your specific needs. This includes handling special requests such as optional PKI expansions or complex integration projects.
Complete Signatures
in Minutes,
Not Days
We know the challenges you face
- High Level of Mobility
- Time-Critical Processes
- Legal certainty & Burden of proof
- Variety of documents
- Multi-tenancy
High Level of Mobility
Our Solution:
Digital signatures can be executed via smartphone or tablet even without network coverage and synchronize automatically as soon as a connection is restored. This ensures that processes remain operational at all times.
Time-Critical Processes
The Challenge:
Change requests, daily reports, or approvals often need to be available within a few hours to avoid delaying construction progress.
Our Solution:
Rather than physically circulating documents, they are digitally signed in just a few clicks and instantly shared. This ensures that projects stay on track, even when deadlines are tight.
Legal certainty & Burden of proof
The Challenge:
In the case of VOB acceptances, warranty claims, or official authority inspections, complete documentation and legal binding capacity are mandatory.
Our Solution:
The necessary legal certainty is established by Qualified Electronic Signatures (QES). They fulfill all regulatory demands and ensure every document remains verifiable and legally enforceable at all times.
Variety of documents
The Challenge:
A wide variety of documents are generated in construction projects: from blueprints and contracts to payroll statements. Each format has its own requirements and responsibilities.
Our Solution:
Modern signature solutions adapt to the variety of documentation. Whether it’s a PDF, a plan revision, or a contract: everything can be centrally signed, managed, and uniquely assigned.
Multi-tenancy
The Challenge:
Construction projects involve a high number of participants, including clients, sub-contractors, designers, and project consortia. This greatly increases process complexity and the likelihood of error.
Our Solution: Our multi-client (or “multi-tenant”) platform allows different parties to be mapped in a single system. Each participant retains their own structure, while collaboration remains universally transparent and efficient.
Future Opportunities & Potential in the Construction Sector
Digitalisation in the construction sector is only just beginning, yet many technologies offer enormous potential for greater security, efficiency, and user-friendliness. We’re thinking ahead and proactively preparing our solutions for future developments:
Digital Construction File
The Digital Construction File centralizes every project-related document – from initial contract and permit to the final sign-off sheet. Combined with e-signatures, every document version is legally secured and recorded. This gives you complete transparency across the structure’s full lifecycle and streamlines handovers and subsequent claims or verifications.
EUDI Wallet
With the introduction of the EUDI Wallet, new opportunities are opening up for the construction industry. Subcontractors, engineers, or project partners can securely prove their digital identity while legally signing documents. This significantly reduces the effort required for identity checks and facilitates cooperation in complex projects.
Blockchain-Based Verification of Evidence
A growing number of developers and investors require reliable data on sustainability and ESG criteria. By combining digital signatures with blockchain technology, construction companies can securely store tamper-proof evidence. This creates seamless, trustworthy proof for clients, authorities, and funding bodies.
Integration with BIM Systems
Building Information Modeling (BIM) is already standard in many construction projects. The integration of e-signatures enables digital plan approvals to be carried out directly within the model. This ensures that approval processes are seamlessly documented and plan versions are uniquely secured, eliminating media disruption and providing full traceability.
