The challenge:
In education, particularly sensitive personal data is handled, such as that of children, young people, and students. GDPR compliance is crucial, but many digital processes fail to provide adequate security or transparency.
Sector-Specific Signature Solutions
Use Case: Education
Issue diplomas digitally, handle registrations seamlessly, or approve certificates with one click. What once took days through the post now takes only seconds.
Digital signatures and seals reduce administrative effort, provide legal security, and simplify the digital education experience for all stakeholders.
These are the documents you can sign digitally in the education sector
Electronic signatures are no longer a thing of the future – they are already in everyday use across a growing number of educational institutions. Whether in schools, universities, or research organizations, wherever contracts are signed, certificates issued, or applications processed, e-signatures offer tangible benefits.
They accelerate workflows, cut down on paperwork, and guarantee legal certainty –
anytime and anywhere.
Academic documents
Signing and sealing of graduation certificates
Certificates of matriculation and registration
Enrollment for schools and higher education institutions
Grade overviews
Academic and school graduation papers
Research Funding and Collaborations
Funding applications for third-party funded projects
Cooperation agreements with partner institutions
Contractual and administrative processes
Signing of employment contracts
Apprenticeship contracts and training record books
Study contracts and applications for scholarships and exchange programs (e.g. ERASMUS)
Official and public communications
Official announcements and publications
School-parent communication
Approvals
Communication with funding agencies
Professional training documentation and certificates
Your Benefits with SIGN8
Scalable to your needs
From simple use through the web app to seamless integration into your infrastructure, SIGN8 evolves with your requirements.
Widely compatible
You can use our TCI collaboratively, for example within alliances or university networks. A joint acquisition is also possible to pool your resources and reduce costs.
On-premises Options
With our on-premises features, you benefit from optimal performance and the highest security standards.
Agility
We’re a technically oriented, fast-responding team and we adapt flexibly to your specific needs – including special cases like optional PKI extensions or complex integrations.
We know the challenges you face
Strict regulatory data protection standards
Our solution:
Our solution meets the highest data protection standards and was specifically developed for GDPR-compliant use in sensitive environments. Every step – from identification to signature – is carried out in a GDPR-compliant, traceable and secure manner within a sovereign infrastructure. This ensures the protection of personal data at all times.
Work smartphones are not available.
The challenge:
In many educational institutions, employees do not have access to a work-issued smartphone. This is especially common in administrative roles or among part-time staff. Mobile identification methods that rely on apps or SMS quickly reach their limits in these cases and create unnecessary obstacles in digital processes.
Our solution:
Our fully browser-based identification and authentication works without the need for a smartphone. Employees can verify their identity securely and in compliance with legal standards directly on their desktop or laptop – without any additional devices or app installations. This makes digital administration accessible to everyone, regardless of their technical equipment.
A high number of documents requiring sealing
The challenge:
In the education sector, large volumes of documents regularly need to be signed or sealed in a legally compliant way – such as graduation certificates, grade reports, or enrollment confirmations. Manual processing is not only time-consuming but also prone to errors.
Our solution:
A high-performance batch processing solution for digital signatures and seals. It also uses shadow signatures and shadow seals – techniques where qualified signatures or seals are created centrally in the background and uniquely linked to documents by the system. This allows hundreds of documents to be processed automatically, efficiently, and in a legally compliant manner – perfect for central administration units, examination offices, or university service centers.
Different requirements depending on the faculty
The challenge:
The organizational structure in educational institutions is often complex. Different faculties, departments, or administrative units need their own seals or signatures. In inflexible systems, this quickly leads to manual work, media breaks, and avoidable bureaucracy.
Our solution:
With our solution, seals and signatures can be assigned flexibly and automatically to individual faculties or departments. This ensures that the appropriate rights, roles, and certificates are managed centrally while processes remain decentralized and efficient.
Future Opportunities & Potential in Education
Digitalization in the education sector is only just beginning, yet many technologies offer enormous potential for greater security, efficiency, and user-friendliness. We’re thinking ahead and proactively preparing our solutions for future developments:
Digital Wallets
We make it possible to integrate digital IDs for professors, employees, and students alike. From exam registration to access management and digital authentication, digital wallets unlock new options for secure, mobile identity verification in daily academic life.
S/MIME
Email encryption is essential for confidential communication between universities and students. By using S/MIME certificates, we make sure that emails are authentic, encrypted, and GDPR-compliant.
Ledger Technology
Approaches based on blockchain or ledger technology provide tamper-proof, auditable, and transparent documentation. We are actively observing these developments and assessing potential use cases in the field of education.
