Made with ❤️ in Munich
From a pile of paper to digital signatures: How IMPAQT has future-proofed its contract processes
Anyone setting up a business has a unique opportunity to build it up properly from the very start. IMPAQT has seized this opportunity. This young service provider, specialising in evidence synthesis, scientific policy advice and digital innovations in the healthcare sector, had no intention of investing in a process that it would later have to scrap.
“Print, sign, scan, send” – this process was simply out of the question for the team. The challenge was very real: IMPAQT regularly collaborates with international partners such as universities, research networks and global organisations. Contracts, cooperation agreements and project documents must be signed quickly, transparently and in a legally compliant manner – even across national borders.
The problem
Before SIGN8 was introduced, processes were fragmented: email attachments here, PDFs there, and occasionally scanned signatures in return envelopes. Particularly in the case of EU-wide and global tenders, this led to extra work and iterative loops, as handwritten signatures had to be coordinated, cross-checked and archived. Overflowing email inboxes sometimes caused further delays.
“As a small start-up, building trust with our business partners is key. Digital signatures via SIGN8 help us to actively reinforce this trust with legally binding signatures.”
— Amir Mohsenpour, Managing Director at IMPAQT – Evidence in Health Systems GmbH
Before vs. after
Before
- – Print, scan, send
- – Media breaks & loss of status
- – Multiple iteration loops
- – Overflowing inboxes as a bottleneck
- – No standardised documentation
With SIGN8
- + Sign directly within the digital workflow
- + Legally binding & audit-proof
- + Fewer rounds of voting
- + Clearly documented history
- + Scalable from day one
What was important in the selection process?
For a growing start-up in particular, it is crucial to establish an infrastructure at an early stage that can grow alongside the business. SIGN8 meets these requirements as a small but effective building block in a business that is consistently designed with digitalisation in mind.
“Right from the start, we wanted to avoid setting up time-consuming analogue processes. With SIGN8, contract and approval processes are fully digital, fast and traceable – exactly as we had envisaged.”
— Amir Mohsenpour, Managing Director at IMPAQT – Evidence in Health Systems GmbH
Does that sound familiar?
If you’re still handling contracts, cooperation agreements or project documents via email attachments, printouts and scanned returns, it’s worth looking into digital signatures. With SIGN8, you can digitise these processes quickly, in a legally compliant and GDPR-compliant manner – with no effort at all.